Newsletter submission guidelines
How to send us items
Please only send newsletter submissions to the email address given in the newsletter.
Article text
We can take your article text in just about any common format such as Microsoft Word, Open Office, PDF or just a straightforward email. We will format the text like all other newsletter items, so please don't go to any effort to make your article look pretty. We just need the text.
A single page of text in the newsletter is about 500 words. We reserve the right to edit items if space is limited. Priority will be given to items promoting future events.
Images
Pictures should be sent as separate files to your article text and be as high a resolution as you have. The file straight from the camera is best. Mobile phone cameras are usually perfectly good quality but you have to be careful that the full resolution picture is sent when sharing a picture from your phone. Images that have been sent by WhatsApp, for instance, are by default much smaller than the original and are not usually good enough. Check the image quality settings in the app.
The printing process requires images with a resolution of at least 300dpi. For a full page that means your image must be at least 1700 pixels wide and 2400 pixels high. Photographs should be in jpeg format, graphics (such as logos and other things that aren't photographs) are best in png format but jpeg will normally be OK.
Please do not embed images in a Word document or an html page because they can not normally be extracted with sufficient quality. It's sometimes OK to embed images in a PDF but the original image should still be at least 300 dpi.
There are special requirements for the front cover picture. Please contact us for details.
Display Adverts
If you want an item with graphical content advertising an event to appear just as you designed it, then the best way is to send it as a PDF. Please remember though that it has to fit in with the way the newsletter is laid out. The space available on a whole page is 140 mm wide and 200 mm high. A single column is 68.5 mm wide. Also, as described above for stand-alone images, any images included in the PDF should be 300dpi or better.
Submission deadlines
To make it easy to remember, we always have the same deadline - the 16th of the month before it comes out:
16th Jan for the February issue,
16th March for the April issue,
16th May for the June issue,
16th July for the August issue,
16th September for the October issue,
16th November for the December issue.
If you have any questions then please contact the editor.